Parts management is the Inventory page in Wenmar Pro. It’s where you build your parts list and track how much of each part you have on hand at the current location.
The Inventory Page
Go to Inventory in the main navigation. The page lists every part with its brand, vendor, bin location, on-hand count, and cost and sell prices.
Use the search bar to find a part by part number, description, or brand. Filter the list by:
- Stock — In Stock, Low Stock, Out of Stock, or Above Max Stock
- Brand
- Bin location (type one, e.g. “A3-R2”)
Each part’s on-hand number is colour-coded so you can spot low stock at a glance. Parts that are over their max stock show an OVER badge.
Adding a Part
Click Add Part in the top right.
- Part Number (required) — enter it, then click Autofill to pull part details automatically, or type them by hand
- Part Type — select from the list (part, tire, battery, fluid, supply)
- Description — e.g. “Brake Pads — Front”
- Brand — search or type a new one. If left blank it defaults to GENERIC
- Vendor — search for an existing vendor or type a new one
- Barcode — the UPC or SKU so you can scan it later
- Cost and Retail — set the price, or use the Matrix / Custom toggle to price from your parts matrix
- Taxable — on by default
- Stocked — turn this on to track physical quantities at this location
- Starting Quantity on Hand — your opening count (only if Stocked is on)
Click Save Part.
Tracking Stock
Stock is tracked per location. A part can be stocked at one location and not another.
Adjusting Stock
To fix a count (cycle count, damage, received shipment):
- Open the part
- Click Adjust Stock
- Enter the New On-Hand Count
- Set Reorder Point (Min) and Max Stock Level if you use thresholds
- Add a Reason (e.g. “Cycle count,” “Received shipment”)
- Click Update Stock
What Stock Counts Mean
Open a part to see its detail page with three key numbers:
| Number | What It Means |
|---|---|
| On Hand | The physical count in your shop |
| Available | On hand minus what’s already committed to open work |
| Ordered | How many are coming in on purchase orders |
The detail page also shows Usage — when the part was last used, how many went out in the last 30 days, and the 12-month average per month. Use this to set smarter reorder points.
Below that, Recent Movements shows every stock change with date, quantity, on-hand after, reason, and who did it.
💡 Pro Tip
Parts matrix pricing is set per location. If the Matrix / Custom toggle shows a price from a matrix, changing the cost updates the retail automatically based on your matrix rules.
Barcode Lookup
On the Inventory page, type or scan a barcode. If the part exists, Wenmar Pro takes you straight to it. If not, it opens the Add Part form with the barcode pre-filled.
Importing and Exporting
Both use a spreadsheet file — one part per row.
Import
- On the Inventory page, click Import
- Download Template to see the required format
- Required columns:
part_number,description,brand,part_type,quantity_on_hand,unit_cost,retail_price - Fill in your rows and click Upload CSV
- Review the results and finish
Keep files under 1,000 rows. Tire and battery columns only apply to parts with those types, and primary_vendor must match a vendor already in your account.
Export
- On the Inventory page, click Export (apply filters first if you only want some parts)
- Review the summary — it tells you how many parts will be exported
- Click Start Export — you’ll get a notification when the file is ready
Marking a Part Non-Stock
Parts you don’t count (e.g. one-off shop supplies) can be marked non-stock. From a part’s overflow menu (three dots), choose Mark non-stock to hide it from the active inventory list. Choose Mark as stocked to track it again. If it has stock on hand, Wenmar Pro asks you to confirm first.
Troubleshooting
The price on a part looks wrong?
Open the part and check the Matrix / Custom toggle. If it’s on Matrix, the retail is calculated from cost — adjust the cost or switch to Custom to set your own price.
A part shows low stock but you have plenty?
Check whether there’s an Ordered count — parts already on a purchase order may be reserved. Also confirm you’re looking at the right location, since stock is tracked per location.
Can’t delete a part?
Parts that are used on work orders can’t always be deleted. Use Mark non-stock instead to keep the history but remove it from your active list.
Related Topics
- Purchase Orders — Order parts to restock
- Vendors — Manage the suppliers you order from
- Adding Parts and Labor — How parts get onto work orders
Questions? Contact us at help@wenmarpro.com