WenmarPro

For Service Advisors

You talk to customers, build estimates, and manage the schedule.

Getting Started

How the App Works

Creating Work Orders

A comprehensive guide to creating work orders in Wenmar Pro, from customer intake to estimate generation.

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Work Board Overview

The Work Board is your shop's command center — a visual view of every active work order, organized by stage.

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The Money Loop — From Inspection to Payment

The estimate-to-payment cycle is one continuous business loop, not a feature list. Here's how it fits together.

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Inspections & DVI — Inspecting a Vehicle and Turning Findings into Work

How technicians perform digital vehicle inspections, and how those findings become estimate lines the advisor can price and send.

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Collecting Payments

Take payment after work is complete — cash, card, e-transfer, A/R — plus refunds, voids, and payment links.

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Managing Work Order Status

The six work order statuses, sub-statuses, and how work moves through the Work Board.

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Adding Parts and Labor to a Service

Build estimates by adding services, parts, labor, fees, and sublets — with packages, pricing modes, and tax controls.

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Technician Assignment & Time Tracking

Assign technicians to work orders and services, track time with start/pause/complete, and manage the My Work view.

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Service Packages

Save time on common services with packages — pre-built bundles of parts, labor, and notes you reuse on estimates.

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Courtesy Vehicles

Keep a fleet of loaner cars and assign them to work orders when a customer needs a ride.

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Store Credits

Issue store credit to customers for prepayments, goodwill, or trade-ins — then use it on work orders or refund it.

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Scan & Check-in

Speed up the front counter — scan a VIN, plate, or barcode to pull up the customer, and let customers check in with a QR code.

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Voiding, Reopening, and Deleting Work Orders

What to do when a work order shouldn't have been created — close it as voided (reopenable) or permanently delete it.

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Calendar and Appointments

See your shop's schedule, book appointments, handle online booking requests, and let reminders go out automatically.

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Clocking Time with the Time Clock

Clock in and out on a service, correct a missed or wrong entry, and see how clocked hours feed your technician productivity report.

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Working with Customers

Field Guides

The Manual

FAQ

Frequently asked questions about Wenmar Pro.

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Personal Settings

Configure your personal preferences in Wenmar Pro.

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Troubleshooting

Common issues and how to resolve them.

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Contact Us

Get help with Wenmar Pro. Contact our support, sales, or general inquiry teams.

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DriveOn Safety Inspections

Forward your DriveOn safety inspection PDFs to Wenmar Pro and have the results added to the vehicle's record automatically.

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How Canadian Taxes Work

How HST, GST, PST, and QST are calculated for your province, and how to handle tax-exempt customers and fix a wrong amount.

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Using Wenmar Pro When the Internet Goes Down

Keep your shop running when your internet drops — use mobile data or a phone hotspot to stay connected.

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Collecting Payments

Take payment on a work order — cash, cheque, e-transfer, store credit, or send to account — and handle refunds and receipts.

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Refunds and Store Credits

How refunds work in Wenmar Pro — refunding a payment, issuing store credit, and what happens to the work order.

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Browser and Connection Requirements

What you need to run Wenmar Pro — supported browsers, a stable connection, and how to fix common connection issues.

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Sending Monthly Statements

Send customers a monthly statement of what they owe, with bulk download and send.

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Counting Down the Cash Drawer

Open a cash drawer session, record manual cash entries, and count the drawer down at the end of the day, reconciling what's counted against what's expected.

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Reading the Open Work Report

See every work order still in progress at your shop, how long each has been open, and what it's worth, so you can spot orders that have stalled.

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Reading Technician Productivity

See how your technicians are performing over a chosen period — clocked hours, billed hours, efficiency, labor revenue, and gross profit per technician — and export it to a spreadsheet.

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Reading the Declined Work Report

See the estimates and services customers said no to, how much they were worth, and which ones to follow up on so you can win back lost work.

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Reading the Parts Usage Report

See the parts you billed in a given period — quantity, cost, retail, and gross profit — and break the numbers down by part, brand, or technician.

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Using Wenmar Pro on Your Phone

Work on your phone with the app or your browser, log in with your station code or QR, and get push notifications.

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Notifications and Reminders

Find the bell in the top bar to open your notification center, mark messages read, set your personal notification preferences, and turn on push reminders.

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Inventory & Parts

New to Wenmar Pro? Start with the Getting Started guide to learn the basics, then come back here for advisor-specific workflows.

Where to Start

  1. Create your first work order — follow Your First Work Order to learn customer check-in, estimates, and the full flow.
  2. Get oriented — learn your way around the home screen.

Your Day-to-Day

As a service advisor, you’re the front counter — customer intake, estimates, scheduling, and communication. The guides below cover the work you’ll do most:

Need Help?

Questions about customers or work orders? See the Manual or contact support.

Also handle technicians? Check the Technician guide too →

Can't find what you're looking for?

Contact support