Wenmar Pro connects directly to QuickBooks Online. When you connect, your invoices, payments, and refunds are sent to your QuickBooks company file automatically — so nothing gets missed and you don’t have to type it in twice.
💡 You’ll need
- A QuickBooks Online account
- Owner or admin access to Wenmar Pro
Connecting QuickBooks
Step 1: Open the QuickBooks settings
Go to Settings → Integrations → QuickBooks.
Step 2: Connect your account
Click Connect to QuickBooks. You’ll be taken to QuickBooks to sign in and approve the connection, then brought back to Wenmar Pro. You’ll see a confirmation that you’re connected.
⚠️ Currency check
Wenmar Pro checks that your QuickBooks company uses the same currency as your shop location. If they don’t match, you’ll see a warning and the connection won’t complete.
Choosing How It Syncs
After connecting, pick a Sync mode:
- Disabled — Nothing syncs automatically.
- Manual — Nothing syncs automatically, but you can export items yourself with Batch Export.
- Auto-Push — Invoices, payments, refunds, and statements are sent to QuickBooks automatically as they’re created.
What Gets Sent to QuickBooks
When a work order syncs, Wenmar Pro sends:
- The customer — Created or matched in QuickBooks
- The invoice — With line items mapped to your income accounts
- Payments — Applied against the invoice
- Refunds — Created as credit memos
- Statements — For on-account customers
Using Batch Export
If you’re on Manual mode (or want to catch up), go to Settings → QuickBooks → Go to Batch Export. It shows how many items are pending and lets you click Export to QuickBooks to send them.
Checking Sync Activity
The QuickBooks settings page shows a Sync Overview with pending and failed counts, plus a Recent Sync Activity list. If a sync fails, you’ll see the error and a Retry button. You can also open the full Sync Log to review everything.
Troubleshooting
- A sync failed — Open the sync log, find the failed item, and click Retry.
- Connection dropped — If your QuickBooks connection is disconnected, you’ll be notified. Reconnect from the QuickBooks settings page.
- Amounts look off — Check that your service categories are mapped to the right income accounts in Account Mapping.
Related Topics
- Account & Billing — Managing your subscription and billing
- Troubleshooting — Fix common issues
Questions? Contact us at help@wenmarpro.com