Vendors are the suppliers you buy parts and labor from. Keeping them in one place means reordering is fast — Wenmar Pro remembers their account numbers, payment terms, and how to reach them.
The Vendors Page
Go to Vendors in the main navigation. Every vendor is listed here. Search by name, phone, email, or account number. Filter by:
- Type — Parts Supplier, Sublet Labor, or Shop Supplies
- Payment — Due on Receipt, C.O.D., Net 15, Net 30, or Card on File
- Quick Order — whether the vendor has quick ordering enabled
- Status — Active or Inactive
Adding a Vendor
Click Add Vendor in the top right.
General Details
- Vendor Type — Parts Supplier, Sublet Labor, or Shop Supplies
- Name (required)
- Phone and Email
- Website
- Notes
- Address — start typing the street address and pick the match from the search results
Financial & Accounts
- Payment Terms — how you pay this vendor
- Credit Limit — leave blank for no limit
- Account # — your account number with this vendor
- Default Markup Matrix — pick a pricing matrix, or use the location default
- Track Core Returns — flag unreturned cores on parts invoices from this supplier
- Quick Order — show an “Order via” button on part lines when this vendor is the default
Digital Sourcing Tools
- Order URL template — e.g.
https://vendor.com/search?q={part_number}. Use{vin},{part_number},{year},{make},{model},{engine}as placeholders - Catalog URL template — e.g.
https://vendor.com/catalog/{make},{year},{model}
Click Save Vendor.
Editing a Vendor
Open a vendor and click Edit (or the overflow menu). Update contact details, payment terms, or order URLs. Save when you’re done.
Importing and Exporting Vendors
Import
On the Vendors page, click Import and follow the same steps as parts — download the template, fill in your rows, upload, and review. Vendor imports are simpler than parts (no per-row stock or pricing columns).
Export
Click Export to download your vendor list to a spreadsheet file. Review the summary and click Start Export — you’ll get a notification when the file is ready.
Purchase Order Defaults
When you create a purchase order and pick a vendor, Wenmar Pro can pull in that vendor’s saved preferences (like a default markup matrix) to speed up the order. Keep each vendor’s payment terms and account number current on their profile so new purchase orders start out right.
Troubleshooting
I can’t find a vendor I added?
Check the Status filter — make sure it’s set to Active Only or All, not Inactive Only.
A part’s vendor isn’t showing up when I search parts?
The part must have a vendor assigned on the part itself. Open the part in Parts Management and set its vendor.
Why would I use a Sublet Labor vendor?
A Sublet Labor vendor is a shop you send work out to (e.g. machining or towing). Marking them correctly makes them available when you create a sublet order and keeps them separate from parts suppliers.
Related Topics
- Purchase Orders — Ordering from your vendors
- Parts Management — Assigning vendors to parts
- Sublet & Return Orders — Sending work out and parts back
Questions? Contact us at help@wenmarpro.com