End of Day Workflow

End of day is when you make sure every dollar from the day is accounted for. In Wenmar Pro this comes down to two things: closing the cash drawer with an accurate count, and checking the day’s totals on the End of Day report.

You’ll Need

• A manager or admin to close the cash drawer
• The actual cash and cheques from the day’s drawer

Step 1: Review Open Work Orders

Before you close out, make sure the day’s work orders are in good shape:

1. Check the Work Board for any work orders stuck in an in-between state
2. Confirm completed work orders have had payment collected — see Collecting Payments
3. Resolve any overpaid work orders (the amber “resolve credit balance” banner)

This is the last easy chance to fix data before you reconcile the drawer.

Step 2: Close the Cash Drawer

If your shop uses the cash drawer, close it out with a countdown. Go to Reports → Cash Drawer Sessions.

1. Find today’s session in the list (it shows as open)
2. Open it and click Begin Countdown
3. Wenmar Pro shows the expected cash and cheques based on the day’s recorded cash payments
4. Enter your actual cash and actual cheques from the drawer, counting the bills and coins (you can enter by denomination)
5. Review the variance — expected vs. actual
6. If there’s a variance, add a variance explanation so it’s clear later
7. Set any leave behind amount if you’re keeping cash for tomorrow
8. Click Close

Wenmar Pro calculates the bank deposit for you and records it. The drawer session is now closed and stored in history.

💡 Pro Tip

Cash payments during the day go into the open drawer automatically. If a drawer isn’t open, Wenmar Pro opens one for you — so it should already contain the day’s cash.

Step 3: Run the End of Day Report

Go to Reports → End of Day, pick today’s date, and click Update. The report shows:

• Sales Summary — a breakdown by payment method (cash, cheque, card, e-transfer, store credit) with counts and totals
• A/R Activity — what was posted to accounts and what A/R payments came in today
• Store Credit — credit issued vs. applied today
• Cash Drawer Reconciliation — starting float, over/short, and status
• Total Cashiered — the day’s total at a glance

Step 4: Confirm and Hand Off

• Check that Total Cashiered matches your cash drawer deposit plus the non-cash payments (cheques, cards, e-transfers)
• Note any over/short from the drawer and make sure the explanation is recorded
• You’re done — the day is reconciled

Troubleshooting

The drawer shows a large variance?

First recount — counting errors are the most common cause. If the count is right, look for a cash payment that was recorded with the wrong amount, or a cash entry that shouldn’t be in today’s drawer. Fix the entry and re-run the countdown.

There’s no cash drawer session for today?

If your shop doesn’t use the cash drawer, you don’t need one — the End of Day report still works. If you do use it, a session is opened automatically on the first cash payment of the day.

A work order is stuck and I can’t collect payment?

The work order likely isn’t in Completed status. Complete the work first (all services done, close requirements met), then collect payment. See Managing Work Order Status.

Related Topics

• Collecting Payments — Cash drawer and payment methods
• Managing Work Order Status — Completing work orders
• Store Credits — Credit issued and applied

Questions? Contact us at help@wenmarpro.com